From huge business conferences to small birthday parties, function rooms are versatile spaces designed to host all sorts of events. You’ll often find them in hotels, dedicated event spaces, and conference centers.
Choosing the right function room is key to making your event a success. Here’s what to keep in mind, including size, features, and the overall vibe.
Key considerations when choosing a function room
Picking the right function room for your event can make or break the experience. Here are a few things to keep in mind as you shop around.
Capacity and layout
First, figure out how many people you expect to attend. You’ll want to make sure the room can comfortably hold everyone. Also, think about how you want people to be seated (theater-style, banquet-style, or classroom-style) and how that will affect how many people can fit in the room. Some venues have rooms that can be combined for larger events. If that’s something you’re interested in, ask about dividing walls or flexible configurations.
Features and amenities
Make a list of the things you absolutely need, such as LCD screens, lighting, and climate control. Don’t forget to ask about internet access, microphones, and presentation tools. You may also want to consider what the room looks like, including the flooring, windows, and natural light. Some rooms have cool architectural details or views.
Intended use
Match the room to your event. A wedding might be perfect for a grand ballroom, but a boardroom would be better for a business meeting. Some venues specialize in certain types of events, so look for places that have experience hosting events like yours.
Types of function rooms
Function rooms come in all shapes and sizes, and there are venues to suit every type of event.
Traditional banquet halls
These are the big rooms you often see at hotels and conference centers. They’re designed for big events like weddings, galas, and large conferences. You’ll often find a dance floor, a stage, and full-service catering.
Meeting rooms and boardrooms
These rooms are designed for smaller business meetings, presentations, and training sessions. You can usually expect a conference table, comfy chairs, and tech to help with presentations.
Unique and alternative venues
Don’t think you’re limited to hotels and conference centers. Wineries, breweries, museums, and even historic inns can make your event memorable.
Think about what advantages a farm location or a downtown loft might offer. These can give your guests a one-of-a-kind experience.
In Conclusion
Function rooms are a must-have when you’re planning an event. To make sure your event is a success, you’ll want to consider the function room’s capacity, features, and the type of venue it’s in.
When you choose the right function room, you can create an event that your attendees will remember for a long time.